Program Administrative Support
In order to ensure your application is received by NAIT for thorough review and consideration, please apply directly through our Careers site at www.nait.ca/careers
The Manufacturing Sciences department in the School of Manufacturing & Automation is currently recruiting for a salaried administrative support position to support the programs at Souch campus. The successful candidate will provide support to instructional and leadership staff. Under the supervision of the Associate Dean this position provides a wide variety of services to ensure the program's administrative functions in the office are carried out effectively.
Key Responsibilities:
Providing front support to current and prospective students regarding program information and other assistance as required
Support program scheduling as well as input and maintain student and staff records in the PeopleSoft SA and ATOMS systems
Apply Microsoft Word and Excel skills for day-to-day program needs
Coordinate assigned activities such as textbook orders, student orientation, maintaining and updating the program action plans
Prepare student manuals, class lists, mark collection sheets and manage student files
Perform reception duties such as telephone and in person inquiries, book appointments and deal appropriately with students and staff
Plan and manage office operations including filing systems (electronic and paper copies), ordering of supplies, etc.
Electronic maintenance of student records on an ongoing basis
Prepare various forms, program documents and spreadsheets
Operate office equipment such as scanners, photocopiers and printers and assist instructors with updating course log information
All meeting minutes (i.e. department, PAC)
Other duties as assigned
Skills & Abilities:
Strong working knowledge and experience using Microsoft Office software
Experience using PeopleSoft and Brightspace would be an asset
Knowledge of NAIT departments and NAIT policies and procedures would be a definite asset
Attention to detail and accuracy is critical to this role
Qualifications:
Completion of Grade twelve
Related post-secondary certificate or diploma
2 - 3 years of related experience
Equivalencies may be considered
Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service (IQAS).
Remuneration: $44,256.94 - $57,140.72 annually, plus a comprehensive benefits package. (Classification - Administrative Support IV).
This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement.
Please submit a resume and cover letter to be considered for this opportunity.
About NAIT
We are proud to have been named one of Alberta's Top Employers for 13 consecutive years. Being part of a community that makes a difference in the lives of students, staff, industry clients and partners, NAIT's culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability.
People are what make NAIT great, and we prioritize the employee experience. We offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, we offer paid time off between Christmas and New Year's.
NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada.
NAIT is committed to fostering an environment that supports equity and cultivates inclusion through our Equity, Diversity, and Inclusion Strategy. We are a proud partner of the Canadian Centre for Diversity and Inclusion and Pride at Work Canada. While we encourage all qualified applicants to apply, only those being considered will be contacted. If you require any accommodations, please connect with us at careers@nait.ca.
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