Casual Administrative Support Clerk - To garner applications

Under the direction of the Regional Principal and Associate Regional Principal, this position is responsible for supporting, implementing and reporting on a variety of administrative positions in support of academic/educational operations. This position serves a number of areas on this campus with duties specific to each location.

Core duties may include:
• Typing of correspondence, handouts and other documents
• Assist in course support arrangements such as room booking and supply orders;
• Establish and maintain data bases of students
• Phone market to prospective students from the data bases or enquiry list
• Follow up with students who have completed programs
• Photocopy and general program support
• General office duties to include answering phones and public enquiries, mail, records and filing maintenance
• Maintaining equipment/resources inventory
• Gather and distribute program reports
• Front-line service (telephone and desk), answer incoming calls and respond to in-person clients; respond to enquiries or refer appropriately, follow up where /as required;
• Communicate timely and effective information regarding CNC Lakes region programs, courses, and services;
• On-going orientation - maintain awareness and current information regarding all CNC Lakes region programs and services
• Provide/facilitate access to CNC Lakes region support services that promote student/client success
• facilitate/provide registration and other student services that meet client and institution needs
• Registration - assist with, accept, and process the registration and withdrawal of students in CNC courses;
• Sponsorship/financial aid - assist students with filling out applications for sponsorship and/or financial aid applications, refer questions as appropriate and follow-up as required;
• Support service appointments; schedule and arrange appointments with counselor, academic advisor, and other CNC support service staff, following up as required;
• Liaise with PG Admissions for all registration and enrolment procedures regarding student information and status; meet PG Admissions processing requirement and deadlines;
• Process all student purchases: (tuition, textbooks, refunds, etc., following established procedures
• When required, administer EMATs and assessments from internal other institutions
• Program support in the way of producing participation certificates and forms for students
• Shipping and receiving of supplies, equipment, textbooks, intercampus shipments and courier deliveries.
• Collect and receipt fees, including manual receipts for textbooks, Prince George registration and tuition (other campuses if applicable), transcript fees and miscellaneous bookstore items such as clothing and school supplies.
• Prepare class lists for full and part time courses
• Responsible for the work and duties for the accounts payable at the campus including maintaining filing of all pending and completed documentation; ensuring all month/year end information is compiled and entered correctly; and ensuring petty cash disbursements, bank deposits, and invoicing are completed following existing college procedures and guidelines
• Ensure monthly procurement purchase card processes, including tracking approved purchase card transactions are completed, as well as prepare and ensure accuracy for reports
• Ensure contracts, purchase orders, agreements, and requisitions are entered in colleague, have budget codes, appropriate signatures, and are accompanied by necessary documents
• Maintain necessary financial tracking and record keeping for college and external contracts (as per funder and college requirements)
• You will be part of a team actively engaged in contributing to and accomplishing the vision, mission, and goals of the College and in supporting the aspirations and needs of our learners and communities.
• You will promote a positive work atmosphere and communicating in a professional manner that demonstrates mutual respect with students and colleagues.
• Other related duties as assigned.

• High School completion or equivalent plus additional advanced courses in office or business administration or ABT Certificate.
• 2 years or more of current and related work experience.

• Ability to set priorities and organize own workload, flexible to changing priorities
• 90% accuracy typing at 40 wpm minimum
• familiarity with basic office machines
• good communication skills
• data entry/computer skills experience
• ability to maintain confidentiality